Privacy Statement

Australia Post does more than just deliver your mail. That means there are lots of ways you interact with us, and many ways we might collect personal information about you. We may collect your personal information when you:

• shop online and order a parcel through a merchant that uses our delivery services
• contact our customer services team
• are sent a parcel by someone else
• create or update an account with us, such as your MyPost or MyPost Business account
• order, purchase or use one of our products or services
• interact with us in person, on our website or on our mobile apps
• fill in an application online or in one of our Post Offices
• undertake a transaction in our Post Offices or online, such as an identity check or a banking transaction.

The information we collect may include:

Contact information – for example, your name, address, phone number or email for purposes such as providing our services, communicating with you or providing delivery tracking.

Identity information – for example, your ID document details for purposes such as facilitating some financial transactions or for us to verify your identity on behalf of another organisation.

Financial information – for example, your account name, credit card details, BSB and account number for purposes such as when you make a payment or undertake a Bank@Post transaction.

Information when you visit our websites or use our mobile apps – we may use automated tracking technologies, such as cookies and pixels to collect information including your IP address, details of your device or browser, the web pages you visit and your online interactions to improve our customer experience and performance across our digital products.

With your permission, we use your location information (if enabled on your device), when you use our mobile apps and services such as Parcel Locker. We may also use collected information to tailor the information, content, marketing/advertising and offers you see from us and to deliver relevant content to our customers. We also collect information to measure the effectiveness of our communication and marketing, including from third parties, to improve our services.

If you have identified yourself to us (for example, if you’ve logged in via an App or website or a service like MyPost, or you have clicked an email or message link), information automatically collected may be associated with Australia Post Customer Number. Any use or disclosure of your information will be in accordance with this Privacy Statement and as permitted by privacy law.

Information about your use of our products and services – such as which products you use, and your preferences relating to those products.

The primary reason we collect, use or share your personal information is to enable the delivery, development and improvement of our products and services and to keep you informed.

We may also collect, use, or share this personal information for other purposes, such as:

• to send you parcel notifications and service messages about important updates impacting our services
• communicating with you or your representatives about our other products and services via digital and non-digital channels including via phone, email, mail, chat functions, social media and websites. Sometimes, you might tick a box to let us know you would like to receive marketing, and sometimes we might gather from your interactions and relationship with us, that you would like to hear about our other products and services. You can always opt out of marketing by following the instructions on the message, email or letter you receive or by reaching out to our customer services team on the contact details below
  
• to develop and improve our products and services and improve the safety of our people, customers and community. Sometimes this may involve combining data that we have with other sources of data and information from other sources and organisations such as the Australian Bureau of Statistics (ABS)
• to produce and provide insights, trends, and other relevant information to the public and our customers in a way that does not identify you to anyone receiving the insight and trend information
• where permitted, authorised or required by an applicable law, such as to Australian Government agencies, overseas postal and delivery services and international governmental agencies, AUSTRAC to meet transaction reporting obligations, or to the Australian Crime Intelligence Commission (ACIC), State or Federal Police or Border Force for crime related investigations
• to verify your identity in person or digitally, using third-party business partners to check your details back to the source
• to undertake a commercial credit check when you apply for a business credit account
• to process your application for our products or services, or on behalf of third parties such as merchants, banks, or government agencies
• to better understand your personal preferences when you use our products, services, and website, and to adapt your experience to best suit you
• to link your accounts and product or service holdings, to provide you with a more seamless user experience
• to identify and better interact with your device using cookies or other similar technologies.

To perform our functions and services, we use and rely on various suppliers, agents, partners and subcontractors (Suppliers).  In order to perform those functions and services we may disclose your personal information to those Suppliers who may use, process, store and transform that information to provide service or function to us. We require Suppliers to protect your information in accordance with Australian Privacy law. Some of our Suppliers provide services using cloud and hosting which may be outside Australia. 

Where you undertake a transaction processed by us on behalf of an agency or merchant, we may also share some information back with that third party to complete the transaction or keep them informed.

Overseas use and disclosure

When you send letters or parcels overseas, we may send personal information to countries outside Australia to facilitate the delivery. This information may be handled in line with the laws and customs of those countries. Similarly, when you receive an article from overseas, delivery to you within Australia is under Australian privacy laws, even though you may have provided your personal information under the laws of another country.

Sometimes, we use systems or service providers located in other countries. When we do this, we will ensure your personal information is managed in a way that is consistent with Australian privacy law and this Privacy Statement, even if we need to undertake to comply with the applicable laws of those other countries.

We use service providers in other countries, including:

• Japan
• United States of America
• Singapore
• European Union
• New Zealand
• India
• the Philippines
  

Australia Post has privacy and information management obligations in addition to those in the Privacy Act, which may impact how we handle information, including your personal information.

These include:

The Archives Act – As a Government Business Enterprise, Australia Post has obligations under the Archives Act 1983, which requires us to keep information for varying lengths of time.

Australian Postal Corporations Act – The Australian Postal Corporation Act 1989 includes limitations on how we use information as well as some permitted situations where we may disclose articles and their contents, such as where reasonably necessary for law enforcement activities.

Australia Post believes it is important to provide added protection for children. We encourage parents and guardians to spend time online with their children to participate in and monitor their online activity.

When we provide a product or service that intentionally collects personal information from children, such as a police check, we will use reasonable efforts to confirm parent or guardian consent prior to the collection and use of personal information. The way we do this may vary depending on the information, product, service, or event that the child wishes to participate in. Consent may take a variety of forms such as printing and submitting a permission form by mail, or online consent such as by ticking an online check box that parental or guardian consent has been obtained.

Parents or guardians may, subject to any applicable laws, request that information collected from their child be deleted.

You have a right to request access to your personal information, and we want to make it easy for you to do so. The information you want to access to may be via your MyPost account, or can be accessed by contacting our customer services team.

If you can’t find what you’re after, you can contact us via our details below. Once we receive your request, and subject to relevant privacy laws, we will respond to your request within a reasonable time – usually within 30 days. We ask that you identify, as clearly as possible, the type/s of information requested. In some cases, we may need to verify your identity before we share information with you.

We may not be able to provide access to all your personal information. In some situations, the law permits us to refuse your request to provide you with access to your personal information. For example, where giving access to your information would have an unreasonable impact on the privacy of other individuals, or would pose a serious threat to the life, health, or safety of any individual or to public health or public safety.

Ensuring your personal information is accurate and up-to-date is crucial for the delivery of many of our services, and you have a right to request the correction of your personal information. We try to make this easy for you, and you’ll see opportunities to update your details throughout our product and service offerings, such as our mobile app. If you’re unsure about how to do this, you can contact our customer services team.

We understand that from time to time, you may have queries or concerns about how we handle your personal information. We’re committed to working with you to obtain a fair resolution of any of your complaints or concerns about privacy.

Our customer service team is equipped to assist and respond to requests and if you raise a privacy concern requiring further escalation, your enquiry is sent through to our Privacy Office for review and guidance.

To contact us with a privacy related complaint or a privacy question, you can:

• call our Customer Contact Centre on 13 POST (13 76 78) between 9am and 5pm EST Monday to Friday
• write to us at:
  Australia Post Group
  Privacy Contact Officer
  GPO Box 1777
  Melbourne Vic 3000
• email us

If you remain unsatisfied after your complaint has been addressed by our Privacy Office, you may contact the Office of the Australian Information Commissioner by:

• calling their Privacy Hotline on 1300 363 992
• visiting the Office of the Australian Information Commissioner (OAIC) website.
• writing to:
  The Australian Information Commissioner
  GPO Box 5218
  Sydney NSW 1042